December 2023

Board of Directors Meeting Minutes ACBL Unit 503

Monday, December 11, 2023 via Zoom

Directors Present

David Merenbach, Marc Cervellino, Liz Koh, John Schwartz, Dan Thatte, Stephanie Youngquist, Geraldine MacDonald and Dianne Giancarlo

Others Present for All or Parts of the Meeting

Alan Templeton

M/S/P = Moved/Seconded/Passed

Call to Order

David Merenbach, President of the Board, served as Chair of the meeting, called the meeting to order at 5:00 PM and announced that a quorum of the Board members was present and that the meeting, having duly convened, was ready to proceed with business. Dianne Giancarlo served as Secretary of the meeting.

Approval of Meeting Minutes

Dianne G. announced that the minutes of the November 8, 2023 Board Meeting were approved via email.

Finance Update

Marc C. proposed that he provide the Board an estimated budget for 2024 before our January meeting and that the Board discuss and finalize it at our January meeting. M/S/P 

Board of Directors Election Update

Dan T. reported that 66 ballots were collected, 13 of which were invalid. With a total of 53 valid votes, all incumbents to the Board were reelected. The Board discussed that in 2024 we will have 8 active board members and will have 2 open positions.

Officers Election Update

David M. proposed the following slate of officers for 2024:

President: Liz K.; Vice President: Stephanie Y.; Treasurer: Marc C.; Secretary: Dianne G. M/S/P

December Sectional

Marc C. reported that the Sectional held at the club on December 1-3 was very successful. Details will be provided at the January board meeting.  

New Volunteers

Marc C. reported that we need new volunteers to run our Sectionals and that an emphasis should be made to promote this in our club correspondence.  

SiVY Use of the Club

Marc C. led a discussion about the proposal by Amber Yu Lin regarding the use of the club facilities by the Silicon Valley Youth bridge (SiVY).  A proposal was made that Marc make the following offer to Amber: (1) that the Unit charge SiVY $25 each day at agreed upon dates and times to license the Bridge Center for Casual Fridays and Pizza Parties held at the Bridge Center; and (2) that the Unit charge SiVY $25/hour for licensing the Bridge Center for the Winter Camp, with a maximum total licensing fee of $500 for four days at the agreed upon dates and times and a minimum total licensing fee of 50% of SiVY revenue for the Camp. The foregoing is subject to the understanding that if the fees become overly burdensome for SiVY that we would discuss any appropriate revisions.  M/S/P

Future Board Meetings

The Board discussed the dates and times for future meetings. A proposal was made to continue to hold Board meetings via Zoom on the second Wednesday of each month but to change the time to 5:00 PM. M/S/P

The meeting was adjourned at 5:55 PM.