November 2023

Board of Directors Meeting Minutes ACBL Unit 503

Wednesday, November 8, 2023 via Zoom

Directors Present

David Merenbach, Marc Cervellino, John Schwartz, Dan Thatte, Eli Wismer, Stephanie Youngquist

Others Present for All or Parts of the Meeting

Paul Davis, Alan Templeton, Kathy Wheeler

M/S/P = Moved/Seconded/Passed

Call to Order

David Merenbach, President of the Board, served as Chair of the meeting, called the meeting to order at 5:20PM and announced that a quorum of the Board members was present and that the meeting, having duly convened, was ready to proceed with business.

Approval of Meeting Minutes

Eli W. announced that the minutes of the October 11, 2023 Board Meeting were approved via email.

Board of Directors Election Update

Dan T. reported that ballot boxes are in place at the PABC facility and LAGC game.  A box will be placed at Vi this week.

Finance Update

Marc C. discussed our financials. There was a Net Operating Loss in October and also negative Cash Flow for the month, primarily due to the increase in rent back to July 2023.  For the Year to Date, there is Net Operating Income and positive Cash Flow, both better than budget.

December Sectional

Marc C. reported that all is on track for the Sectional to be held at the club December 1-3. Volunteers are still needed.  Two emails have already been sent, and one or two more to be sent this month.

StaC Promotion

Dave M. noted that we need to remind members that a Royal StaC will be held at the club immediately following the December Sectional, on December 4-10.

Special Events Update

Stephanie Y. gave an update on the recent and upcoming special events held at the club. The Halloween costume party was held successfully on October 31.  The Holiday Party is on track for December 10.  There are currently 9 signups for the party.

New Playing Cards

Stephanie Y. reported that there have been complaints about the condition of playing cards at some games.  Stephanie will discuss with David Wheeler about purchasing approximately 100 boxes of cards to replace both club and sectional needs.

New Volunteers

David M. announced that Dianne Giancarlo has volunteered to be the Unit 503 Representative to District 21, and Joni Smith has volunteered to take over the “Letters and Flowers” role.

Air Handling

David M. discussed the requests from members at the Annual Meeting held before this Board Meeting that the air movement in the facility was of concern.  David will explore a service to measure our current air flow and discuss alternatives if needed.

Buddhist Temple Parking

Marc C. led a discussion about how the Buddhist Temple of Mountain has been very gracious to our club in providing parking when we have large events.  It was proposed to make a $500 contribution to the Temple.  M/S/P.

The meeting was adjourned at 5:55PM.