June 2022

Board of Directors Meeting Minutes ACBL Unit 503

Monday, June 13, 2022 via Zoom

Directors Present

David Merenbach, Marc Cervellino, Dianne Giancarlo, Gerry MacDonald, John Schwartz, Dan Thatte, Eli Wismer, Stephanie Youngquist

Others Present During All or Portions of the Meeting

Carl Baeuerlen, Paul Davis, Alan Templeton, Kathy Wheeler

M/S/P = Moved/Seconded/Passed

Call to Order

David Merenbach, President of the Board, served as Chair of the meeting, called the meeting to order at 4:01PM and announced that a quorum of the Board members was present and that the meeting, having duly convened, was ready to proceed with business.

Approval of Meeting Minutes

Eli W. announced that the minutes of the May 9, 2022 Board Meeting were approved via email.

Celebrity Lecture Series

Kathy Wheeler reported on the status of the recent Celebrity Lecture held June 11 (Donna Compton).

42 participants

Net $625 to Unit 503

YTD net from Celebrity Lecture series $3,317

Next lecture to be held October 1 (Adam Parrish)

Kathy W. to send out an announcement mailer at end of July

Firecracker Sectional Update

Gerry M. presented an update on the status of the Firecracker Sectional to be held in July.

All participants required to provide vax status, and armbands will be used to show compliance

Parking all set up and under control

Need a volunteer to sell Lunch Tickets, If IFES does not provide this service, from 9-10am each day

Need a volunteer to coordinate set up and tear down 

It was agreed that Club Owners should run their regular online games during the tournament

Dianne G. to investigate an evening event (ex: food truck) for one night

Financial Update

Marc C. presented an update on our Finances.  There was a Net Operating loss and negative Cashflow for both May and the first five months of the year.  These results are better than the budgeted plan to date.

IFES Update

Marc Cervellino, John Schwartz and Alan Templeton met with IFES. IFES agreed to our use of their hall for the Firecracker.

Kathy Harper Fall Class Schedule

It was agreed to continue the current schedule for the Fall class series.

Unit 503 Membership Project

Marc C. and Dianne G. reported on the status of their efforts to examine and understand why players have dropped their membership during the pandemic.  An email was sent to those who dropped out over the last two years, and approximately 15% of those rejoined the Unit after receiving these emails.

Dave M. to draft an email to District 21 members with 0-20 Masterpoints promoting the Firecracker

The board agreed to review the existing New Member Welcome Letter

Club owners to investigate the feasibility of restarting low Masterpoint games

The meeting was adjourned at 5:17PM.